CCR is now an authorized dealer of Fujifilm in Canada. Shop brand new Fujifilm Printers!
Running a business in the GTA means every dollar counts—especially when it comes to office overhead. After nearly three decades of serving Toronto, Mississauga, and surrounding areas as your trusted GTA photocopier supplier, we at Canada Copier Remarketing Corp have uncovered some eye-opening secrets about printing costs that most businesses never realise they’re overlooking.
Just last month, I walked into a Markham accounting firm where the office manager was frustrated about their monthly printing bills hitting $680. Within two hours of implementing the strategies I’m about to share with you, we projected savings of over $275 monthly—that’s more than $3,300 yearly without changing their Sharp copier or reducing productivity.
As Aamir Nawaz, owner of Canada Copier Remarketing Corp, I’ve analysed printing costs for hundreds of GTA businesses. The patterns are clear: most companies are unknowingly wasting 30-45% of their monthly printing costs through simple oversights. Today, I’m sharing eight proven hacks that consistently deliver dramatic savings, backed by real-world data from our client relationships.
These aren’t theoretical tips—they’re battle-tested strategies that work specifically with Sharp copier models we service daily across Toronto, Vaughan, Brampton, and beyond.
When we configure duplex printing correctly, our clients typically see immediate cost reductions of 35-50% on paper expenses. But here’s what most businesses miss: duplex printing also reduces toner consumption per document, extends machine life by reducing paper handling, and cuts storage costs.
At a Brampton medical practice, switching to optimised duplex settings saved them $180 monthly just on paper costs, plus an additional $85 in reduced toner replacement frequency.
Navigate to your Sharp’s Office productivity tools menu and follow these settings:
Pro Tip: For maximum savings, create user profiles where marketing materials default to single-sided while internal documents automatically print duplex. This prevents the common mistake of printing client-facing materials on the wrong side.
After tracking toner consumption across 200+ Sharp copier installations, we’ve documented precise cost differences between print quality settings. Here’s the breakdown:
A Vaughan law firm implementing this strategy reduced their monthly printing costs by $195 while maintaining professional standards where it mattered.
For a typical Sharp MX-4070N processing 5,000 pages monthly:
Note: Use draft mode for internal documents, normal for standard business correspondence, and best quality only for presentations and marketing materials. This selective approach can cut toner costs by 25-30% without compromising professional image.
Most GTA offices default to 24lb paper for everything, but strategic paper selection saves significantly. Our cost analysis shows:
Partner with local suppliers for quarterly orders rather than monthly purchases. We’ve negotiated relationships with GTA paper distributors that offer our clients 12-18% savings on bulk orders of 20+ cases.
Balance paper quality with cost savings. Cheap paper causes more jams, increasing service calls and reducing the lifespan of your Sharp copier. Stick to recognised Canadian brands that meet Sharp’s specifications.
Ready to slash your monthly printing costs? Our Sharp copier specialists at CCR can audit your current setup and implement these cost-saving hacks. Call (416) 953-3264 for a free cost analysis!
Toronto hydro costs average $0.132 per kWh during peak hours. Sharp copiers in full operation consume 1,200-1,800 watts, but proper energy management reduces this by 60-70% during idle periods.
Configure these energy settings on your Sharp copier:
A Mississauga marketing agency saved $45 monthly on hydro costs by optimising sleep mode settings. The key is balancing energy savings with warm-up time—15 minutes idle strikes the perfect balance for most offices.
Pro Tip: During Toronto’s harsh winters, allow an extra 30 seconds warm-up time for consistent print quality. Adjust energy settings seasonally to account for office heating affecting machine performance.
In 28+ years of servicing Sharp copiers, we’ve learned that proactive maintenance prevents 80% of costly emergency repairs. Simple monthly tasks save our clients thousands in service calls.
Monthly maintenance checklist:
Weekly: Wipe exterior surfaces and check paper levels Monthly: Clean glass surfaces and inspect rollers Quarterly: Professional cleaning and calibration check Annually: Full service inspection with CCR warranty coverage
Note: Our CCR warranty covers major components and repairs, but simple preventive maintenance is your responsibility. Following our maintenance schedule extends machine life by 40% on average.
Sharp copiers include sophisticated tracking tools that most businesses ignore. Access the administrative menu to monitor:
Implement user-specific monthly print limits. A Toronto consulting firm reduced unnecessary printing by 35% simply by making employees aware of their individual consumption through monthly reports.
Pro Tip: Set different limits for different roles. Reception might need 1,000 pages monthly while accounting needs only 300. This targeted approach reduces waste while maintaining productivity.
Every document scanned and emailed instead of photocopied saves approximately $0.08 in paper and toner costs. For a business processing 200 documents daily, that’s $16 daily or $480 monthly in savings.
Traditional fax services cost $25-40 monthly plus per-page charges. Sharp copier integrated faxing eliminates these fees while providing superior document quality and automatic confirmation reports.
Note: Ensure proper network security when implementing scan-to-email workflows. Our technical team provides secure setup as part of our cost-effective printing solutions package.
For businesses processing over 3,000 pages monthly, leasing often provides better cash flow management. Our lease plans include maintenance, toner, and regular technology updates.
Purchase vs. lease break-even analysis:
Read lease agreements carefully. Some providers charge excessive per-page fees above base allowances. Our transparent lease plans clearly outline all costs upfront.
Most paper jams result from incorrect paper loading or worn pickup rollers. Before calling for service:
Streaky prints often indicate low toner or dirty drum units. Faded output usually means toner needs replacement or print density adjustment. These simple fixes prevent unnecessary service calls.
Call our after-sale service team for:
Handle internally:
Sharp copiers include built-in accounting systems that track costs by user, department, or project code. This granular tracking identifies exactly where money is being spent and highlights opportunities for further savings.
Configure your Sharp copier to require manual override for single-sided printing. This simple setting typically reduces paper consumption by 30-40% while maintaining user flexibility for necessary single-sided documents.
Eco-mode reduces toner density by 15% and optimises energy consumption without noticeably affecting print quality for internal documents. Enable eco-mode as the default setting with override capability for client-facing materials.
These eight hacks consistently deliver 25-45% reductions in monthly printing costs across our GTA client base. The key is systematic implementation rather than trying everything at once.
Start with hacks 1-3 (duplex settings, toner optimization, and paper management) for immediate results, then gradually implement energy savings and advanced features. Most businesses see full implementation benefits within 60-90 days.
As your Mississauga office equipment specialists, we’re committed to helping GTA businesses optimise their printing costs while maintaining productivity and professional standards. Our CCR warranty and same-day service ensure these savings continue long-term without disruption to your operations.
The businesses saving the most money are those that view their Sharp copier as a strategic asset rather than just equipment. With proper configuration and management, your copier becomes a profit centre rather than a cost centre.
Q: Which Sharp copier models offer the best cost savings? A: The Sharp MX-4070N and MX-5070N provide excellent cost-per-page ratios for medium-volume offices. The BP-70C45 series offers superior energy efficiency for smaller operations. We’ll recommend the optimal model based on your monthly volume and budget requirements.
Q: How much can these hacks realistically save per month? A: Based on our client data, businesses typically save 25-45% of their monthly printing costs. For a $500 monthly printing budget, expect savings of $125-225 monthly, or $1,500-2,700 annually.
Q: Do you offer lease plans that include maintenance? A: Yes, our comprehensive lease plans include all maintenance, toner replacement, same-day service, and technology updates. This predictable monthly cost makes budgeting easier while ensuring optimal performance.
Q: What’s covered under your CCR warranty for cost control? A: Our CCR warranty covers all mechanical and electrical components, plus free calibration and optimization services. This prevents unexpected repair costs that can disrupt your savings plan.
Q: How often should we implement these cost-saving measures? A: Initial setup takes 2-3 hours, then monthly reviews of settings and usage patterns ensure continued savings. We recommend quarterly optimization reviews to adapt to changing business needs.
Don’t let printing costs drain your budget. Contact Canada Copier Remarketing Corp today to discover how our Sharp copier expertise and cost-effective printing solutions can save your business hundreds monthly. Same-day service available throughout the GTA! Call (416) 953-3264 now.
